Buying

Types Of Bidding

• Absentee Bidding
  • Online, in person, by fax, or by mail (15% to 17% buyer's premium)
  • Through Live Auctioneers (20% buyer's premium)
• LIVE Internet Bidding powered by Live Auctioneers
  • 20% buyer's premium
• LIVE Telephone Bidding  SUBMIT REQUEST
  • $250 minimum opening bid per lot 
  • 15% to 17% buyer's premium
  • DEADLINE to arrange: 12 PM Eastern, the day before the auction
• LIVE In-House "Floor" Bidding
  • 15% to 17% buyer's premium

IN-HOUSE "FLOOR" BIDDING

• Welcome!  When you arrive during auction preview or on auction day, you may go directly to the gallery to view the auction lots, or come to the front desk to obtain your bid card. 
• You will be required to provide your valid driver's license upon registration.  We do not share your personal information with anyone.  
• If you are tax exempt for resale, we are required to have a properly executed and signed Sales and Use Tax Certificate of Exemption form on file for you. Non-Virginia dealers are also required to show proof of the current registration or license number, so please bring a copy with you, or you may fax it (540.434.3399), or email a scanned copy. (See VA SALES TAX / TAX EXEMPTIONS).
• Your email address is obtained for our use only (we send auction invoices and receipts by email).  Providing your email address does NOT add you to our email notification list. 
• Your numbered bid card is valid for the current auction only. For multiple-day auctions, your bid number is valid for all sessions of the current auction.
• Several staff members are on hand in the gallery to assist you with items on display in the showcases. 
• On auction day, we sell in lot number order, as presented in the catalogue.  Our auction catalogues are available on our website.  You may print a copy free-of-charge to bring to the auction, or for a small fee (usually around $5) we sell black & white printed copies, with thumbnail photos of all lots, at the front desk. If a special catalogue has been produced for the sale (e.g. the May 22, 2010 auction), only those catalogues will be available for purchase at the front desk.    
• At various times during the sale, the selling pace may range from 80 to 120 lots/hour.  Our average rate of sale is 100 lots/hour.  
• A Buyer's Premium will be added to each lot won.
• Explanation of competing bids.
• Sold items are contained in our holding area.  Once you pay for your lots, we will give you two copies of your receipt.  Present one copy to the holding area staff, and we will retrieve your items for you.  We have some packing materials such as newspaper and boxes, which are available on a first come/first serve basis.  You may also bring your own boxes, storage totes, bubble wrap, etc.  Larger items such as furniture may be loaded into your vehicle from the loading dock at the east side of the building.
• Payment in full is due on the date of sale unless an authorized representative of Jeffrey S. Evans & Associates has pre-approved an alternate payment arrangement.
• Our auction gallery is a smoke-free environment that is equipped with security cameras. Free WiFi access is available during preview and auction days.  
• Deli sandwiches, snacks and beverages are available for purchase on sale days. Proceeds go to Mt. Olive Presbyterian Church.  Other restaurants nearby.
• Local lodging and attractions
• Gallery information, map and driving directions    

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ABSENTEE BIDDING

All absentee bids must be submitted online or in writing.  We cannot accept absentee bids verbally/over the telephone. 

The information provided in items 1-5 below pertains to those who place absentee bids directly with our auction house through our website, in person, by fax or by mail, and not to those who place absentee bids on our auctions through Live Auctioneers.     

1.  REGISTER & SUBMIT BIDS THROUGH OUR WEBSITE (powered by Auction Flex) 

• You will select a User Name and Password.  Each must be at least 6 characters long and use letters and numbers only (no punctuation, special characters or spaces).  Your login can be used to bid in our current and future auctions.  Trouble with login?
• By placing a bid, you are agreeing to abide by all terms and conditions of Jeffrey S. Evans & Associates, and Auction Flex.
• BIDDING DEADLINE: 2 hours prior to the start of the sale.  
• Buyer's Premium applies to each lot won.  
• NO online transaction fee for this service. 

 * * * LOGIN OR REGISTER AS NEW BIDDER * * *  

• Once you are logged in to your Auction Flex account, look for BIDDER TOOLS at the top left.  From BIDDER TOOLS: 
  • Click Search Auctions to see upcoming auctions (most current appears first).  
  • Click auction date/title to access the catalogue (search by lot number or keyword). 
  • Use the View/Bid link at the right of each lot to place your bid (you will be asked to agree to the auction terms before your bid is accepted). 
  • Click Your Account for access to your Current Bids, Bid History, and Bidder Information. You may also Change your Password from here.     
• Make sure that you are in the correct lot!  lf you bid on the incorrect lot and win, you are still liable for payment.    
• We do not have access to your Auction Flex login information.  If you are having difficulty with your login, email the Auction Flex support staff (support@auctionflex.com) or call them at (352) 624-2791 (Florida).
• Explanation of competing bids.
• Also see notes under item #5.

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2.  SUBMIT BIDS IN PERSON AT THE AUCTION GALLERY 

• Absentee Bid Form (also available at the front desk). Your signature is required.  
• BIDDING DEADLINE: n/a.  Bids are accepted at any time during the auction. We will make every effort to upload the bid before the lot is sold; however, we are not responsible for missed or inaccurately recorded bids.
• Buyer's Premium applies to each lot won.
• Verify that you have the correct lot number!  lf you bid on the incorrect lot and win, you are still liable for payment.  When we enter the bids for you, we refer to lot number only (we will not verify lot numbers with item descriptions).  If we do notice a discrepancy with a lot number and item description, we will attempt to contact you to clarify.  If it is not possible to confirm your intent, we will not execute your bid.  
• Please refer to our Bid Increments before placing your bid(s). Any bids that are not submitted in accordance with these increments will be rounded up to the next appropriate raise.  Example: If you submit a $75 bid but the level of bidding necessitates a $10 raise, your bid will be recorded as $80.
• Explanation of competing bids.
• Also see all notes under item #5. 

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3.  SUBMIT BIDS BY FAX

• Absentee Bid Form Your signature is required.
• BIDDING DEADLINE: Faxed bids must be received no later than 2 hours prior to the start of the auction. 
• Buyer's Premium applies to each lot won.
• Verify that you have the correct lot number!  lf you bid on the incorrect lot and win, you are still liable for payment.  When we enter the bids for you, we refer to lot number only (we will not verify lot numbers with item descriptions).  If we do notice a discrepancy with a lot number and item description, we will attempt to contact you to clarify.  If it is not possible to confirm your intent, we will not execute your bid.  
• Please refer to our Bid Increments before placing your bid(s). Any bids that are not submitted in accordance with these bid increments will be rounded up to the next appropriate raise.  Example, if you submit a $75 bid but the level of bidding necessitates a $10 raise, your bid will be recorded as $80.
• If your bid is illegible and time permits, we will contact you to confirm. If this is not possible, we will not execute your bid.
• REQUIRED FOR ALL FAXED AND MAILED BIDS:  If not using our absentee bid form, your submitted bids must include the following statement: "I understand that my bid is a legally binding contract and I accept all associated auction terms and conditions" along with your signature and the date signed.  Bids received without this signed and dated statement may not be accepted. 
• FAX YOUR BIDS TO (540) 434-3399.  Note: Don't wait for a beep before sending your fax (you won't hear a beep).  Just press your SEND button after entering our fax number. 
• It is recommended that you call or email us to confirm receipt of your bid(s).
• Explanation of competing bids.
• Also see all notes under item #5.  

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4.  SUBMIT BIDS BY MAIL

• Absentee Bid Form Your signature is required.
• BIDDING DEADLINE: Mailed bids must be received no later than 2 hours prior to the start of the auction. 
• All bids are recorded in order of receipt, therefore this method is not recommended due to the time delay involved in delivery. 
• If sending via USPS (U. S. Postal Service), mail your bids to: 
            Jeffrey S. Evans & Associates
            Absentee Bid Department
            P. O. Box 2638
            Harrisonburg, VA 22801-2638 
• If sending by a carrier other than USPS (e.g. Fed Ex), use our physical address instead: 
            Jeffrey S. Evans & Associates
            Absentee Bid Department
            2177 Green Valley Lane
            Mt. Crawford, VA 22841 
• All information provided in item #3 for faxed bids (other than fax number) also applies to mailed bids.

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5.  APPLIES TO ITEMS 1-4 ABOVE 

• All absentee bids must be submitted online or in writing.  We cannot accept absentee bids verbally/over the telephone.
• Absentee bids are provided as a courtesy, at no additional charge to the buyer.  We make every effort to accurately record and execute all submitted bids and although mistakes are uncommon, they can happen. We are not responsible for missed or inaccurately recorded bids.
• We will continue to bid on your behalf as long as there is at least one other competing bid. We will cease bidding for you when: 1). You win the item due to lack of other competing bids, or 2). The next bid increment exceeds your maximum bid.  
• The Absentee Bid amount refers to the "hammer" price only. Please take the buyer's premium into consideration when determining your maximum bid.
• In the event of tied absentee bids, the earliest received absentee bid will take precedence. NOTE: This is only coordinated between two tied absentee bids and not between an absentee bid and a "live" bid; therefore, it is possible that a "live" bidder could win a lot for the same bid amount you placed prior to the start of the auction (it depends on where that bid increment falls during live bidding on the lot).
• We will notify all successful bidders within 2 business days of the end of the auction to arrange for payment and pick up or shipping. 
• We will not assume that items are to be shipped.  Items are not packed for shipping unless specifically requested by the winning bidder.
• Successful bidders must contact us within 6 days of the auction to make payment and shipping or pick up arrangements.  Our office hours
• Payment is due within 5 days of the date of your invoice. If you have requested our packing/shipping service (such requests must be made within 6 days of the auction), payment is due within 5 days of the date of your final invoice, which will include the cost of packing, shipping and insurance.  
• The first two business days following an auction are extremely busy while we process invoices for all successful Internet, Telephone and Absentee bidders (approximately 100-150 bidders per auction).  Although we will not be available by telephone while invoicing is in progress, you are welcome to send an email and/or leave a voicemail message and we will return calls and emails at our earliest opportunity. 
• For additional information about invoicing, payment, shipping, etc., go to After the Auction.   

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 TELEPHONE BIDDING 

• All phone bids require a $250 minimum opening bid per lot.
• Phone bidding is reserved for higher-end lots, usually those with a low estimate of at least $500.  We ask that you reserve phone lines only for lots on which you are prepared to bid $500 or more.  We gladly accept absentee bids on all lots, or you may prefer to bid live by computer during the auction.   
• DEADLINE TO REQUEST PHONE BID: 12:00 p.m. Eastern on the day preceding the sale of the lot. We may reject phone bid requests that are made after the deadline has passed.
• SUBMIT REQUEST ONLINE 
• PRINT BID FORM TO FAX, MAIL OR EMAIL
• Telephone bidding is accepted at the bidder's risk. We are not responsible for any losses incurred as a result of phone bidding (e.g. missed call, missed bid, inaccurately estimated call time).  
• We will call you to bid "live" during the sale.  It is recommended that you provide at least one alternate phone number.  You may also provide a "back up" bid amount (we will bid up to that amount for you if we cannot reach you by phone).
• DO NOT attempt to add lots to your phone bid during the auction.  Organizing the phone bidding requires careful coordination of time and personnel. We often have to call another phone bidder immediately after assisting you with your lot(s).
• We sell in lot number order at an approximate rate of 100 lots per hour.
• We will provide you with an estimated call time. The selling pace can range from 80 to 140 lots per hour during the auction; however, the average selling pace is 100 lots per hour.  Although we attempt to call several lots ahead, please be prepared to bid immediately if necessary.
• All bid amounts refer to hammer price only; a buyer's premium is added to the hammer price of each lot sold.
• We will invoice all successful bidders within 2 business days of the end of the sale to arrange for payment and pick up or shipping. 
• The first two business days following an auction are extremely busy while we process invoices for all successful Internet, Telephone and Absentee bidders (approximately 100-150 bidders per auction).  Although we will not be available by telephone while invoicing is in progress, you are welcome to send an email and/or leave a voicemail message and we will return calls and emails at our earliest opportunity. 
• Payment is due within 5 business days of the date of your invoice. Initial invoices may not include shipping charges.   
• Explanation of competing bids.
• For additional information about invoicing, payment, shipping, etc., go to After the Auction.   

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LIVE AUCTIONEERS ABSENTEE BIDDING

Our catalogues are also posted on the Live Auctioneers website approximately two weeks prior to the auction date.   

Absentee bidding through Live Auctioneers is not recommended since a 20% buyer's premium will apply to any lots won.  Online absentee bidding is available through our website with a buyer's premium rate of 15% to 17%.  More about the Buyer's Premium

AUCTION TIME: Although we are on Eastern Time (ET), all Live Auctioneers auction listings are displayed in Pacific Time (PT), which is 3 hours earlier.    

The deadline to submit online absentee bids is always two hours prior to the start of the auction. 

Live Auctioneers identifies bidders as either On-Site or Internet.  An asterisk (*) after "Internet Bidder" denotes an absentee bid; the absence of an asterisk indicates a "Live" bid.  An "On-Site Bidder" is any non-Live Auctioneers bidder; therefore it could be someone who is physically present at the sale, a "Live" telephone bidder, or an absentee bidder.  Explanation of competing bids. 

If you need assistance with absentee bids placed through Live Auctioneers, you may email the LA support staff or use the Bidder Support online form found on the Live Auctioneers Help page (link below).  We do NOT have access to this information.

Live Auctioneers Online Help / FAQs

After the Auction-Payment, Shipping, etc.

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COMPETING BIDS

As an active auction participant, you may be in direct competition with absentee bidders and/or those who are bidding "live" in real time while the auction is in progress. 

Absentee bidders include anyone who has submitted bids directly with our auction house either in person, by fax or mail, or through our website (powered by Auction Flex), as well as those who have placed absentee bids with us through Live Auctioneers.  

"Live" bidders include active in-house participants or "floor bidders" who are physically present at our auction gallery AND anyone who is bidding remotely during the auction by telephone, or by computer using the Live Auctioneers platform. 

Live Auctioneers defines an On-Site Bidder as someone who is "physically participating at the auction venue." However, since Live Auctioneers cannot know if our bidder is here in the gallery or bidding by telephone, or if the auctioneer is actually executing an absentee bid (one that was not placed through their system), "On-Site Bidder" technically refers to any non-Live Auctioneers bidder.       

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BUYING:

AUCTION TERMS & CONDITIONS

VIRGINIA SALES TAX / TAX EXEMPTIONS

TYPES OF BIDDING

AFTER THE AUCTION